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8 Tips to Make Your Corporate Event One to Remember

Posted by admin on May 2, 2022 Comments 0

No matter what industry you’re in, hosting a corporate event is a terrific way to build stronger relationships with your clients, thank employees, and promote your brand to a wider community. But with so much at stake, it’s important to make sure your event is one to remember – in the best way possible.

corporate conference

To assist you in the coming process, the team at the Tatalia Function Centre have compiled 8 tips for corporate event planning to ensure your next function is a success.

1. Plan ahead

The key to any successful event is planning ahead. By giving yourself enough time to get creative with your ideas, strategize with the logistical elements, and prepare all the necessary bookings and arrangements, you can avoid any last-minute hiccups that could ruin the event.

2. Set a budget – and stick to it

One of the most important aspects of planning a corporate event is setting a budget. Once you know how much money you have to work with, you can start planning what kind of event you can realistically afford. This will allow you to prioritise the most essential elements, and create a dollar figure to assign to extravagances.

3. Choose the right venue

The corporate venue you choose for your event can make or break the entire experience. Before choosing, make sure to take into consideration the size of the event, the location, and the overall atmosphere you want to create, to determine whether a particular venue will be able to accommodate your plans.

4. Create a guest list

Another important aspect of planning a corporate event is creating a guest list. This will help you determine the number of people you need to accommodate and also help with budgeting for the event. Is this event for everyone in your organisation? Perhaps just a sub-set of employees? Is it for your clients and commercial partners only? No one likes to feel crowded, but no one likes an empty party, either. Be sure to have a well-balanced list that can account for several invitees failing to attend.

5. Make sure your event is accessible

Corporate event planning means creating a function that is suitable for all who are invited to enjoy it. One of the most crucial elements to consider, therefore, is the accessibility of the event. This means taking into consideration things like wheelchair accessibility and providing sign language interpreters if needed.

6. Choose the right entertainment

Entertainment is a vital part of any corporate event. Not only does it provide guests with something to do during the event, but it can even be used as a marketing tool to promote your brand. Be sure to select appropriate entertainment for your function. A subdued awards dinner wouldn’t benefit from DJ known to perform in nightclubs, for example.

7. Have plenty of food and drink available

No matter what kind of event you’re hosting, food and drink are always a necessity. Make sure you have enough for everyone by ordering from a catering company or stocking up on supplies yourself. This also must stretch to accommodate vegan and vegetarian guests, as well as those with special dietary requirements. It helps to ask guests to let you know beforehand if they have any special requests for the menu.

8. Make sure your event is safe

Safety should always be a top priority when hosting a corporate event. This means things like making sure the venue is up to code and having security on hand in case of any incidents, such as intruders, or even heated disagreements with any attendees. 

Work with Tatalia Function Centre for Your Next Corporate Event

By following these simple tips for corporate event planning, you can be sure that your next function will be remembered by your guests for years to come. Should you be looking for a well-suited venue in Echuca-Moama, the Tatalia Function Centre has one of the area’s leading corporate function facilities available. Hidden amongst stunning greens, fully equipped with state-of-the-art technology, a highly experienced and professional team, and capabilities of hosting up to 400 people, Tatalia is proud to hold a long history of hosting events from conferences to trade shows and more.

To learn more, contact us today by calling (03) 5481 3333, sending an email to functions2@richriver.com.au, or leaving an online enquiry, and our team will be in touch shortly with the information you require.

7 Tips for Choosing the Perfect Function Venue

Posted by Dan Sims on April 12, 2022 Comments 0

When it comes to celebrating special occasions, it calls for a setting that matches its significance. Venues help to dictate the atmosphere and the functionality of your event, which is why careful selection is such a pivotal step, and while it may take some time to arrive at the best location for you, it can make all the difference for your guests.

To find the venue that will make your event one to remember, there are specific elements to consider to ensure it is suitable for your guests, as well as provides the ambience you’re after. Tatalia Function Centre hosts a range of spectacular venues, with services and facilities that support the needs of your guests. From our experience in this industry, we’ve provided a list of factors to consider when choosing an event venue for your next event.

Appearance, ambience and atmosphere

We’ve placed this as our first of many tips for choosing the perfect venue because it is one of the most exciting elements during venue hunting. Finding a place with the right appearance can leverage your event to have the ambience and atmosphere you love that suits the occasion.

If the potential venue meets all the other criteria, but fails to make you excited by its appearance, it might not be the canvas you need to make your event shine. You can also ask venue owners for photos of what the venue looks like when it’s set up, such as with examples of past events they’ve held to help you realise its true potential.

Accessibility

Accessibility for your guests is one of the more important factors to consider when choosing an event venue because you want to provide everyone you’ve invited with the opportunity to attend. When considering the accessibility of a venue, you can look at it in two ways. The first is the physical location and proximity to most of your guests; if your venue is far away and requires expensive transport options (such as air travel), many of your guests might not be able to attend.

Accessibility for disabled guests is the other consideration. Function rooms without the infrastructure to support guests with accessibility requirements can alienate these guests and make it harder for them to attend.

Size of the venue

Another must-have is a function room that can hold the number of people you invite. Knowing the number of guests is crucial before venue hunting as it will eliminate a lot of options and help you narrow down your search. If you’re looking for an intimate space for a family event, you wouldn’t shop for the same places that holds weddings. Function room providers should have this information ready so you can get in touch to determine its suitability before you view it.

Catering, food and canapé options

While many venues will be happy to help you organise your own catering to meet the preferences of your events, others have in house options without the capacity to onboard external companies. This can disrupt your whole search if you’re after something specific, so it’s important to check what each venue offers and allows. This can also work in your favour as function rooms take care of the food and catering for your special event, ensuring everyone’s satisfied.

Sound quality and associated options

For many events, like conferences, birthdays and weddings, the sound is an integral part of a successful day. If your function room is too big or small, it can affect the acoustics of the room and your guests might have to contend with an annoying echo all day, or people might have to yell to be heard when giving speeches. This is a fast way to compromise an otherwise perfect event, so remember to ask the venue if they have microphones to use, as well as the quality of their speakers. Another of our tips for choosing the perfect venue would be to test sound systems before you confirm the booking.

Facilities and amenities

One of our final but equally important tips for choosing the perfect venue is to make sure the function room has all the amenities you need for a successful day. Depending on what your event is, amenities can include tables, chairs, speakers, DJ equipment, screen displays and more. It can also include more general facilities, like enough bathrooms and a team to help you set up before and clean after the event. When contacting the venue, run through the plan for the event and ask them to confirm if everything is manageable at their location.

Book Your Next Event at Tatalia Function Centre

There are a lot of factors to consider when choosing an event venue. Fortunately for you, Tatalia Function Centre offers all above and more. Find out more about how our venues could be perfect for your next event by contacting us directly today.

5 Fun Corporate Event Ideas

Posted by admin on February 2, 2022 Comments 0

One of the main struggles companies across the world have is breaking down the barriers between colleagues in their workplace, and encouraging more friendly relationships and collaboration. While there is a range of ways to improve this, the best course of action is always to inject a little bit of enjoyment, so to help, here are 5 fun corporate event ideas that might inspire you.