At Tatalia Function Centre, we see countless types of celebrations and events in the Echuca region, from lavish weddings to lively work Christmas parties.
Whatever the reason for gathering, despite your excitement, planning events can always prove stressful. But don’t worry! To help you get ahead of your next Echuca events and start building your event management plan, we have come up with the ultimate guide to planning any celebration.
1. Settle on Your Budget for Different Types of Celebrations
It is important to be realistic when setting your budget. Party décor hire, celebratory foods and high guest numbers for community celebrations will all add up in cost, so if you cannot cover such expenses, don’t overreach and put yourself under any unnecessary financial stress. What matters is that you are honest with yourself and your guests so you can focus on enjoying your festivities.
2. Choose Your Venue
Whether you choose to host different types of celebrations yourself or plan events using a local venue, be sure to have this detail locked in as soon as you start planning any events or community celebrations. The venue will contribute to many other decisions along the way, such as the activities you include, seating arrangements, areas for performances, and even the types of celebrations, so having a question mark over this vital party point can stall or even derail your progress.
Consider factors like size (ensure there’s enough space to accommodate your guests), style (pick something that complements your theme) and location (to make sure everyone in attendance can easily find it).
3. Set a Date & Time
Once you have chosen your venue, it is time to work with their staff to find a suitable date and time to host your events and community celebrations. Try to keep an open mind when you’re planning events, embracing flexibility where possible, should your preferred date be unavailable. In short, you must balance your desire for the venue against when you plan to host your events in Echuca.
4. Decide on Themes with Party Décor Hire & Decoration
Different types of celebrations lend themselves to unique themes. For example, a baby shower will likely embrace sweet, yet minimalist themes with neutral colours and pastels. Alternatively, community celebrations like Halloween events would involve more extensive party décor hire, including skeletons, jack-o-lanterns, and other spooky additions.
5. Confirm Your Guestlist
Once you have settled on a budget, chosen your venue and set a date & time for the event, it’s time to confirm your guest list. When making your list, consider whom you want to invite, how many people will attend, and if any of them will require special accommodations (such as dietary restrictions amongst your celebratory foods). You may also want to include information about RSVPs so everyone knows when they need to respond by.
Organisers can expect a turnout of roughly 70 to 80 per cent, which is important to remember, as inviting too many guests can leave a significant dent in your budget. Alternatively, fewer attendees may disrupt the atmosphere you are trying to create.
6. Hire a Caterer Specialising in Celebratory Foods
Most guest lists for community celebrations around the country will include individuals with different dietary requirements. From gluten-free options to halal dishes, hiring a caterer specialising in celebratory foods and working alongside an event management plan can ensure that no one is overlooked.
7. Book Entertainment, Event Decoration, Party Décor Hire, Foods & More
The best Echuca events and community celebrations involve entertainment and eye-catching decoration. Whether you hire a band, DJ, or popular attractions like photo booths, there is much to consider to complement your venue and theme. If you plan on securing event decorations in the shape of flowers, balloons, streamers, and more, these materials will need to be ordered with plenty of time to arrive. Try adding this to an event management plan for a coordinated approach.
8. Create an Event Management Plan
An event management plan can be beneficial when coordinating all the different moving parts that make up personal and community celebrations, including decoration, party décor hire and celebratory foods.
List everything and create a checklist for yourself. This will prevent anything from being overlooked in the lead-up to the event and can help with delegating tasks and completing jobs on time.
9. Recruit Helpers for Decoration, Party Décor Hire & More
For large Echuca events or community celebrations, it never hurts to have an extra pair of hands to help out. Whether this means hiring help from the venue or enlisting a few friends or volunteers to support you behind the scenes with celebratory foods or décor hire, you will surely be grateful for the extra support when devising an event management plan and overseeing the celebrations.
Enjoy Planning Events in Echuca with Tatalia Function Centre
Tatalia Function Centre has everything you need to enjoy different types of celebration events here in Echuca. We cater everything from Christmas and birthday parties to weddings and other formal functions.
Enjoy expert support when planning your events, including assistance with your event management plan, decoration, party décor hire and the provision of celebratory foods.
To learn more about how we can support your next celebration, contact our Functions Co-ordinator at (03) 5481 3333 or submit an online enquiry.