No matter what industry you’re in, hosting a corporate event is a terrific way to build stronger relationships with your clients, thank employees, and promote your brand to a wider community. But with so much at stake, it’s important to make sure your event is one to remember – in the best way possible.
To assist you in the coming process, the team at the Tatalia Function Centre have compiled 8 tips for corporate event planning to ensure your next function is a success.
1. Plan ahead
The key to any successful event is planning ahead. By giving yourself enough time to get creative with your ideas, strategize with the logistical elements, and prepare all the necessary bookings and arrangements, you can avoid any last-minute hiccups that could ruin the event.
2. Set a budget – and stick to it
One of the most important aspects of planning a corporate event is setting a budget. Once you know how much money you have to work with, you can start planning what kind of event you can realistically afford. This will allow you to prioritise the most essential elements, and create a dollar figure to assign to extravagances.
3. Choose the right venue
The corporate venue you choose for your event can make or break the entire experience. Before choosing, make sure to take into consideration the size of the event, the location, and the overall atmosphere you want to create, to determine whether a particular venue will be able to accommodate your plans.
4. Create a guest list
Another important aspect of planning a corporate event is creating a guest list. This will help you determine the number of people you need to accommodate and also help with budgeting for the event. Is this event for everyone in your organisation? Perhaps just a sub-set of employees? Is it for your clients and commercial partners only? No one likes to feel crowded, but no one likes an empty party, either. Be sure to have a well-balanced list that can account for several invitees failing to attend.
5. Make sure your event is accessible
Corporate event planning means creating a function that is suitable for all who are invited to enjoy it. One of the most crucial elements to consider, therefore, is the accessibility of the event. This means taking into consideration things like wheelchair accessibility and providing sign language interpreters if needed.
6. Choose the right entertainment
Entertainment is a vital part of any corporate event. Not only does it provide guests with something to do during the event, but it can even be used as a marketing tool to promote your brand. Be sure to select appropriate entertainment for your function. A subdued awards dinner wouldn’t benefit from DJ known to perform in nightclubs, for example.
7. Have plenty of food and drink available
No matter what kind of event you’re hosting, food and drink are always a necessity. Make sure you have enough for everyone by ordering from a catering company or stocking up on supplies yourself. This also must stretch to accommodate vegan and vegetarian guests, as well as those with special dietary requirements. It helps to ask guests to let you know beforehand if they have any special requests for the menu.
8. Make sure your event is safe
Safety should always be a top priority when hosting a corporate event. This means things like making sure the venue is up to code and having security on hand in case of any incidents, such as intruders, or even heated disagreements with any attendees.
Work with Tatalia Function Centre for Your Next Corporate Event
By following these simple tips for corporate event planning, you can be sure that your next function will be remembered by your guests for years to come. Should you be looking for a well-suited venue in Echuca-Moama, the Tatalia Function Centre has one of the area’s leading corporate function facilities available. Hidden amongst stunning greens, fully equipped with state-of-the-art technology, a highly experienced and professional team, and capabilities of hosting up to 400 people, Tatalia is proud to hold a long history of hosting events from conferences to trade shows and more.